Overall CSM Responsibility
- To have overall responsibility for Quality of Service and Customer satisfaction for all implemented Orange Business Services in-sourced and outsourced services and solutions on assigned customer(s). (measure service provided against defined Service Level Agreements)
- To be the Malaysia and International customer’s primary point of contact within Orange Business Services, for all Service-related issues, with the exception of Incident Management, where the CSM in case of major incidents could act as a secondary escalation point.
- To proactively identify existing customer needs, and opportunities to grow the customer relationship with Orange. Work with the account team to up-sell Service Management and/or other Orange products and services.
- To maintain adequate knowledge of Orange Business Services solutions and services
- Service Level Management
- The CSM prepares & manages Service Review Meetings with the customer on a regular basis and issues minutes. Meetings are held on both a monthly and annual basis. Within time and budget constraints, the meeting should be held in person at the customer site.
- Service Improvement Program (including assistance in handling chronic incidents and incorporating necessary actions from the root cause analysis into the SIP). CSM manages all improvement actions triggered by:
- Quality Connect Survey (related to any and all functional areas)Customer complaints (including those related to customer invoices)CSM (proactive action identification)Analysis of chronic incidents
- the CSM ensures that:
- the actions are well defined, have target date and an owner within Orange Business Services
- Service Level Management
- progress is being made on the actions and that action owners provide status on a regular basis
- the problem is resolved in the shortest time to achieve customer satisfaction
- actions logged and managed in Service Improvement Program (SIP) database
- action status presented by CSM to customer during monthly and annual service review meeting and in between as updates become available.
- The CSM prepares the monthly customer report (SLA compliance, incidents, SIP status).
- If the customer has subscribed to Extended Service Delivery, reporting includes SLA & performance reporting as well as report analysis and trending.
- If the Customer has subscribed to Extended Service Support, incident reporting is included.
- The CSM requests My Service Space/Oblicore reporting (via Service Request Form) for the customer.
- CSM reviews any internal root cause analysis (RCA) applicable to their customer, and generates a customer- facing RCA to be communicated to the customer.
- Any actions resulting from the RCA are included in the customer’s SIP and followed up by the CSM
- The CSM ensures the resolution of non-commercial customer queries and escalations, including those related to billing. Commercial queries should be addressed to the Account Manager.
- Availability Management
- CSM informs the customer in advance of any scheduled maintenance initiated by Orange Business Services which impacts the customer.
Change Management
- if the customer subscribed to Extended Service Support, the CSM handles:
- communication: inform customer of Orange scheduled maintenance and communicate regarding customer requested changes
- change coordination: CSM enters change requests into Change Management tool (MachX) and monitors progress of the change execution
- NB: For clear and significant impact changes the CSM is responsible for scheduling, organizing and leading the Customer Advisory Board (CAB).
Change Management
- customer notification: CSM regularly updates customer during change process and after change implementation.
- reporting: CSM provides monthly report
- billing: CSM to ensure all billable changes are accounted for
- (NB: if a customer subscribes to VPO Option, the role of Change management would be transferred to VPO)
- Configuration Management
- CSM ensures that data integrity issues concerning customer information in all systems/tools are corrected.
- If error is found, CSM should open a Data Integrity Help Desk ticket for correction.
- CSM provides the customer with up-to-date documentation (including the Customer Operations Guide) which takes into account changes to a Customer’s solution due to organic growth and Moves, Adds & Changes.
- CSM ensures all up-to-date documentation is posted on GCDR (Global Customer Document Repository), which is available to all Orange Business Services employees.
- at a minimum, the 5+ required documents should be posted:
1: Customer Operations Guide (COG)
2: Service Level Agreement (SLA)
3: Topology Diagram
4: Customer account contacts list
5. Customer’s Business Objectives & Risks
+: CSA Business Continuity Plan (if CSA is assigned)
Financial Management
- Have awareness of overall and service management profitability of their customer. Manage respective customer P&L, if in the scope of SMIS.
Continuity Management
- CSM is to organize a backup of his main deliverables towards the customer.
- Include Service Continuity Plan based on business plans, SLA and risk assessments in the COG (after having been defined and agreed with the customer).
- Ensure regular tests of Service Continuity plans, where agreed with the customer