HR Specialist

Join us at Orange Business!
We are a network and digital integrator that understands the entire value chain of the digital world, freeing our customers to focus on the strategic initiatives that shape their business.
Every day, you will collaborate with a team dedicated to providing consistent, sustainable global solutions, no matter where our customers operate. With over 30,000 employees across Asia, the Americas, Africa, and Europe, we offer a dynamic environment to develop and perfect your skills in a field filled with exciting challenges and opportunities.

The role of the HR Specialist is responsible to provide end to end Payroll processing support for India and other APAC countries as per business needs. Ensure zero error in payroll inputs and support all areas of HR Operations including payroll and benefits. Primary focus on India Payroll and Benefits.

Key Activities for the role: 

New Hire

• Validate the NHF for one-time payments, such as joining bonuses, referral payments, and notice-period payments.
• Validate nominations for PF (Forms 2 and 11), gratuity (Form F), and term life cover.

Payroll Processing

• Validate and upload new-hire data from Personal File folders and PIMS.
• Validate payroll inputs received from the HRSSC team.
• Prepare payroll inputs for M1-HR.
• Compile flexible benefits inputs.
• Process one-time inputs, including crèche benefit, Sodexo Meal Card, NPS, VPF, LOP, insurance premium deductions, and other payments or deductions.
• Validate salary revision inputs.
• Upload payroll inputs to the Excelity portal in line with the monthly payroll calendar.
• Share Form 11 data for new hires with the Dayforce payroll vendor for PF challan processing.
• Respond to new-hire queries about investment declarations and planners.
• Handle post-payroll queries relating to income tax and other payroll deductions.

Gratuity Settlement

• Prepare gratuity payment data for Full and Final (F&F) cases.
• Validate last-drawn basic salary, tenure, and eligibility under the company’s gratuity policy.
• Prepare policy-wise settlement letters, obtain authorization, and send them to LIC.

Full and Final Settlement

• Process F&F settlements for resigned employees.
• Handle former-employee queries about F&F calculations, experience letters, and Form 16.
• Follow up on F&F recovery cases and coordinate closure with Finance.

Invoice Processing

• Receive and validate invoices from HR vendors and confirm them to Finance for processing.
• Manage purchase requisitions (PRs) and invoices end to end.
• Request advance purchase orders (POs) through HRSSC where required.
• Maintain an invoice tracker and serve as the primary contact for vendors regarding invoice settlement.

Insurance Support

• Validate data for entity transfers and coordinate with the insurer to maintain continuity of employee benefits.
• Reconcile employee and dependent details for GMC, GTL, and GPA endorsements.
• Provide 24/7 support during medical emergencies, including issuing medical e-cards and sharing policy details.
• Coordinate with Finance on CD invoice processing.
• Notify Medi Assist of life events requiring dependent additions, such as a newborn or a spouse following marriage.
• Support employee coverage data for new hires and policy renewals.

NPS Benefit Support

• Assist employees with opening NPS accounts or moving to the NPS Corporate Scheme.
• Upload NPS contribution files to the HDFC portal and share payment advice with Finance.
• Maintain a tracker of accounts mapped to the NPS Corporate Scheme.

Sodexo Benefit Support

• Prepare Sodexo files for upload and payment.
• Investigate missing credits caused by pending KYC.
• Follow up with the vendor on physical card dispatches.
• Request renewals for expired cards and distribute physical cards to employees.
• Maintain and update the physical card tracker.

Car Lease (Day-to-Day Support)

• Advise employees on policy benefits and eligibility.
• Assist with documentation, EMI deductions, and recordkeeping.

Bonus Reconciliation

• Reconcile bonus data for payment processing.

PF Query Support

• Assist employees with PF transfer and withdrawal queries.
• Support manual UAN creation for former employees who joined before 2014.
• Assist current and former employees with JD corrections.
• Provide documentation support for EPFO death-claim cases.

Statutory Audit Support

• Provide payroll and other data for statutory audits and actuarial valuations, supporting internal and external audits.

Employee Queries

• Manage employee and AskHR queries and support benefits processing and documentation.

Employment Letters

• Prepare employment-related letters, including service certificates for former employees, physical letters upon request, and project deployment letters.

 

You bring a can-do attitude, tackle challenges head-on and challenge the status quo with new and innovative ideas. 

 

 

 

 

 

 

 

 

 

 

 

 

Global Opportunities: Work in multi-national teams with opportunity to collaborate with colleagues and customers from all over the world.

Flexible Work Environment: Flexible working hours and possibility to combine work from office and home (hybrid ways of working).

Professional Development: Training programs and upskilling/re-skilling opportunities.

Career Growth: Internal growth and mobility opportunities within Orange.

Caring and Daring Culture: Health and well-being programs and benefits, diversity & inclusion initiatives, CSR and employee connect events.

Reward Programs: Employee Referral Program, Change Maker Awards.

Regardless of your age, gender identity, race, ethnic origin, religion/belief, sexual orientation, marital status, neurotype, disability, veteran status or appearance, we encourage diversity within our teams because it is a strength for the collective and a vector of innovation. Orange Group is a disabled-friendly company and equal opportunity employer: don't hesitate to tell us about your specific needs.